Norfolk Bowls Association
Men’s Section
Benevolent Fund
Trustees
Chris Reynalds
Malcolm Nicholson
Richard Church
Committee
Harry Geary
John Mason
Honorary Treasurer
David Naunton
Honorary Secretary
John Ottaway
Honorary Financial Examiner
MLA Accountancy
Constitution and Regulations
(As adopted at the AGM held on 10th December 2017)
The Trustees, the Honorary Secretary and the Honorary Treasurer shall hold the assets and property of the Fund and all monies or property payable or accruing to the Fund upon trust to apply the same to or for:
(a) the benefit of members or dependants of members of any Bowling Club affiliated to the Norfolk Bowls Association Men’s Section who are in distressed circumstances; or
(b) such charitable purposes as the Association shall from time to time resolve in a duly convened meeting.
There shall be three (3) Trustees appointed by the Association at a duly constituted meeting. Trustees shall hold office until resignation or removal by resolution of the Association.
The Honorary Secretary and the Honorary Treasurer of the Fund shall be appointed by the Trustees and the Committee of the Fund.
The Fund shall be managed by a Committee consisting of the three Trustees, the Honorary Secretary, the Honorary Treasurer, and two (2) members of the Association. The two Association members shall be elected annually at a General Meeting.
The Honorary Financial Examiners of the Association shall also act as Financial Examiners of the Fund.
An Emergency Committee consisting of the Chairman of the Trustees and the Honorary Treasurer shall deal with urgent matters. Either may co-opt additional Trustees or members as required.
The Committee shall meet half-yearly and additionally as required. A quorum shall consist of one Trustee, either the Honorary Secretary or Honorary Treasurer, and one other member. The Committee shall annually elect a Trustee to act as Chairman.
Recommendations for assistance shall be made through Club Committees and/or the Trustees or the Committee.
All cases shall be identified by reference numbers only. All information relating to applications for assistance shall remain confidential.
All withdrawals from the Fund must be approved by one Trustee, one elected Committee member, and either the Honorary Secretary or Honorary Treasurer. Any withdrawal exceeding £200 must be approved by all Trustees and elected Committee members.
Accounts detailing receipts and payments shall be prepared to 30th September each year, duly financially examined, and presented to the Association at a General Meeting.
In the event of the Association being dissolved or resolving to discontinue the Fund, the Trustees, Honorary Secretary and Honorary Treasurer shall transfer the assets and property in accordance with a resolution passed at a duly convened meeting of the Association.
Alterations or additions to this Constitution and Regulations may only be made by the Association in General Meeting.